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What are Corporate Records and Why Should I Care? What are Corporate Records and Why Should I Care? Corporations are required by law to document and keep records of their activities. At its most basic, this includes recording the minutes of the mandatory annual meeting of the directors where the company’s financials are approved, dividends to shareholders are declared and officers (those appointed by the board of directors to manage the day-to-day operations of the company) are appointed. These records also include keeping the minutes of the required annual shareholders’ meetings where the company’s financials are reviewed and the shareholders elected directors to manage the company for the upcoming year. There are also certain actions that require a vote of the shareholders in order to be valid (i.e. a change to the shares of the corporation or a change to the name of the company). These actions need to be documented in order to confirm that the changes were valid. The best approach to corporate record-keeping is to document significant decisions that are made by the directors and, when necessary, document the approval of these decisions by the shareholders.